Shire Proofreading

Putting proofs through their paces

How we will work
together on your project

Your contract with me

Proofreading Terms and Conditions

These proofreading terms & conditions apply to any work done for the Client (you) by the Freelancer, Louise Glynne-Walton (me).

  1. The Client is under no obligation to offer me work. I am under no obligation to accept work offered by the Client.
  2. The Freelancer will provide service(s) as mutually agreed, confirmed in writing by the Client.
  3. The Freelancer confirms that she is self-employed and is responsible for her own income tax and National Insurance contributions. The Freelancer will not claim benefits granted to the Client’s employees and is not VAT registered.


  1. The Freelancer may assess that significantly more work is required than anticipated in the preliminary discussion or brief. Should this be the case, the Freelancer may renegotiate the fee and/or the deadline.
  2. If the Client requests additional tasks once work has commenced, the Freelancer may renegotiate the fee and/or the deadline.

Working Process

  1. The Freelancer will carry out the work unsupervised at times and places as determined by her, using her own equipment.
  2. The Client will give instructions, including a style guide if applicable, in writing prior to the commencement of the work.
  3. The Freelancer will deliver the completed work on or before the date agreed for the agreed fee. The fee and date agreed will be based on the description of the work required and the brief. Both the description of the work required and the brief will be supplied by the Client.
  4. Any content created by the Freelancer as part of the proofreading process will become the Client’s copyright unless otherwise agreed.
  5. Any content provided by the Client is assumed to be copyright-free. The Client assumes full responsibility for obtaining copyright permission for content.
  6. If the Freelancer makes a substantial contribution to the work, she will be entitled to receive one free copy.
  7. Although the Freelancer will do her best on any piece of work she does for the Client, she cannot promise perfection.


  1. The Freelancer agrees to attend the Client’s premises or other premises for necessary meetings. The Client will reimburse the Freelancer for time spent and agreed reasonable expenses incurred.
  2. The Client will reimburse the Freelancer for agreed reasonable expenses over and above the usual expenses incurred in the process of proofreading work.
  3. The Client will pay the Freelancer a fee per hour OR per page OR an agreed flat fee for the job.
  4. Unless agreed otherwise at the outset, the Client will make payment within 28 days of the date of the Freelancer’s invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).
  5. If the project is lengthy, the Freelancer may invoice periodically for completed stages.


  1. The Client and the Freelancer may terminate a contract for services if a serious breach of its terms occurs.
  2. If the Client cancels a contract before work commences, the Freelancer will charge 50% of the fee for cancellation.
  3. Once work has commenced, the cancellation fee will be the full amount for work completed and 50% of the remainder.
  4. Should work on the assignment be cancelled due to unavoidable circumstances, the Client will be notified as soon as possible. The Client may cancel the assignment and the cancellation fee will be the full amount for the work completed.
  5. Termination of the assignment will occur if any part appears to contain defamatory matter, breaches any contract, moral rights or duties of confidence, constitutes contempt of court or a breach of any statute or statutory regulations.


  1. The nature and content of the work will be kept confidential. It will not be made known to anyone other than the Client without prior written permission.
  2. The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or the Freelancer. Both the Client and the Freelancer agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.
  3. The Freelancer may use the Client’s name and the titles of projects she has worked on in her promotional material.
  4. Please visit the Shire Proofreading privacy page for more information.


  1. This agreement is subject to the laws of England and Wales. Both the Freelancer and the Client agree to submit to the jurisdiction of the English and Welsh courts.
  2. When the Client confirms to the Freelancer that they have read these terms and conditions, this means that the Client agrees to abide by them.
error: Images on the Shire Proofreading website are protected.